International Journal of Science, Engineering and TechnologyAuthors: Prof. S.P. Gunjal, Phopale Tanaya Avinash, Yernale Shrikant Dhanraj, Chaudhari Mohit Ravindra, Ghadge Madhav Balaji
Abstract: The increasing demand for digitized infrastructure in educational institutions necessitates the development of efficient and scalable hostel management solutions. This paper presents the design, development, and evaluation of a Smart Hostel Management System, a full-stack web-based platform engineered using modern technologies such as React.js, Node.js, Express.js, and MongoDB. The proposed system aims to automate and optimize core hostel operations, including student registration, authentication, room allocation, complaint management, and attendance monitoring, through a centralized and interactive interface. Conventional hostel management approaches are predominantly manual and fragmented, leading to data redundancy, limited accessibility, and operational inefficiencies. In contrast, the proposed system leverages a database-driven architecture and RESTful APIs to ensure real-time data synchronization, secure user authentication, and efficient resource management. The system incorporates role-based access control, enabling distinct functionalities for administrators and students, thereby enhancing system usability and security. Additionally, dynamic room allocation and complaint tracking mechanisms improve responsiveness and transparency in hostel operations. The proposed solution is evaluated in terms of usability, scalability, and performance, demonstrating significant improvements over traditional methods. The findings indicate that the adoption of a web-based hostel management framework not only reduces administrative overhead but also enhances data integrity and user experience. The system provides a cost-effective and extensible solution adaptable to diverse institutional requirements, contributing to the advancement of smart campus infrastructure.
