VISISCAN – AI-Driven Smart Visitor Management

Authors: P.Sunitha Devi, Daya Varshini, Nikhita Makam, M.Kavya Sree, R.Ashwitha Reddy

Abstract: Visitor management is an important tool in the context of providing security and transparency in running of institutions. The conventional methods such as manual registers tend to be ineffective and subject to mistakes. VisiScan is an AI- based Smart Visitor Management System that offers the solution of using facial recognition and AI-based automation to secure and contactless check-in. The efficiency is also increased by incorporating real-time tracking, voice-enabled feedback, and encrypted cloud storage into the system as well as role-based access and automated notifications provided to administrators. VisiScan fosters institutional openness and is in line with SDG 9 and SDG 16 which enhances innovation and strong institutions. Controlling visitor access in an efficient and secure manner is one of the necessary requirements in present-day institutions and organizations. The conventional visitor management software, e.g. manual registers and physical passes, frequently results in the inaccuracy of the data, time delays and security issue. All these approaches lack real-time updates, adequate verification, and maintenance of records on a long-term basis and hence are unsuitable to the modern safety and operational requirements. The Digital transformation has enabled the visitor management process to be automated and enhanced with the rapid development of the Artificial Intelligence (AI) and facial recognition. The use of AI-based systems can guarantee high speed and accuracy of authentication, less human activity, and less administrative overhead. Cloud-based databases also enhance the availability of data and security of storage, which allows organizations to have the right and open records of visitors.